A package list template is a systematic list, including all items of shipment or order which are requested by a client. In other words, it is a comprehensive list which contains all the essential details regarding a business transaction. It assists both the seller and the buyer to know the details of the package. This list highlights vital information such as; how the packages are being shipped? What are the packages, their weight, their departure date, their arrival date? and other information. This information is used to know how much space in cargo is needed and what type of cargo should be allocated. The purpose of preparing a packing list is not required, but this is prepared to ease the work. Moreover, being a helpful list, it contains all the information, so it is suggested to make one.
Why a Packing List is Crucial?
A packing list template is very crucial to prepare in many ways as it restrains many vague things from happening. It is important to make a packing list as it can be used for cross-checking purposes. This document is used to check the items attached by the sender, carrier and by the recipient. It carries all the details and all these details can be used by the relevant persons. It has all the carrying details and that is why it is very important. Moving further, its importance can also be measured by the fact that it ensures safe delivery, and if some damage happens during the shipment then it ensures the payback warranty. If it is insured then the insurance company is obliged to fulfill the damage. If some damage happened during the shipment, then this document can be used as proof. It is also used to book the international carrier or cargo for delivery. It also reduces human error during the shipment such that all relevant packages are delivered. Packing list is also used as the counting material, like you can count the packages before departure and after the arrival by both sides.
How to Prepare a Packing List?
A packing list must contain all the details about your packages being shipped. A packing list must contain details such as how many boxes are being shipped, name of the material. When you are preparing your packing list, you must write all the necessary things:
• Order departure date.
• It includes things the cargo contains.
• The number of materials being delivered.
• Sender name.
• Address of the sender.
• Name of cargo company involved.
• Office details of the cargo company.
• The number of items loaded.
• The serial number of the packages.
• Description of packages attached.
• Name of the receiver.
• Address of the receiver.
• The number of days it will take to reach.
• Port of discharge.
• Port of arrival.
• The net and gross weight of the cargo.
These are some of the details you should write before sending the packages, but every company has its own rules for listing the things, but these are some generalities which companies follow.
Templates for Packing List
